Expense

How to Use

Expense

An expense is the money spent or cost incurred in an entity's efforts to generate revenue. Expenses represent the cost of doing business where doing business is the sum total of the activities directed towards making a profit.

How to Add Expense

  • Go to Expense page from side navigation.
  • On the top right corner, click “Add Expense”. This form can be opened directly from any page by clicking “minus” icon on footer.
  • A Form will pop up. Fill the form with Expense details.
    • By selecting saved template, all data of the saved template will be automatically filled in the form. Templates are saved for those Expenses that occurs regularly to save the efforts for repeated entries. There are 2 options for saving a template.
      • User can navigate to Expense Template from top navigation bar.
      • Or simply Check save as template option at the last of the Add Expense form while adding any Expense.
    • Select the Expense Date. By default, present date is selected.
    • Enter the Amount or you can perform addition, subtraction, multiplication and division operations in that field. Click Calculate for result.
    • Select the Account from which this amount will be added/deducted. If the account is not added, you can add by clicking “plus” icon that’ll open “Add Account” form.
    • Select the Department for which this Expense has occurred. If the department is not added, you can add by clicking “plus” icon that’ll open “Add Department” form.
    • After selecting the department, only payee of that department will be shown in Payer|Payee dropdown. If the payee is not added, you can add by clicking “plus” icon that’ll open “Add Payer|Payee” form. Select the payee of that Expense.
    • Select category against which this Expense has occurred. New category can be added by clicking “plus” icon that’ll open “Add Category” form.
    • Payer field will be automatically filled as selected Payer in above dropdown, but you can change it if anyone else has received that Expense for that payee. You can save that payer by clicking “copy” icon at the right if that field. These saved payers will be shown as suggestions.
    • You can write any note against that income.
    • Check “Save as template” this option to save this Expense as template.
  • Click “Add Expense” button.
  • A green toaster will appear on bottom right corner with text “Expense added successfully” indicating successful entry.
  • A red toaster will appear on bottom right corner if data is not entered correctly indicating failed operation.

How to Edit Expense

  • Go to Expense page from side navigation.
  • All Expense are listed, click the edit icon in front of the Expense you want to edit.
  • A Form will pop up with prefilled details of that Expense.
  • Update any field you want to edit.
  • Click “Edit Expense” button.
  • A green toaster will appear on bottom right corner with text Expense edited successfully” indicating successful entry.
  • A red toaster will appear on bottom right corner if data is not entered correctly indicating failed operation.

How to Delete Expense

  • Go to Expense page from side navigation.
  • All Expense are listed, click the delete icon in front of the Expense you want to delete.
  • Click “Yes” to confirm that you really want to delete that Expense.
  • A green toaster will appear on bottom right corner with text Expense deleted successfully” indicating successful entry.
  • A red toaster will appear on bottom right corner if data is not entered correctly indicating failed operation